COUNCIL

A Council, chaired by the President-elect and consisting of the current Committee Chairs (or their designated representatives), will be held at least four (4) times during the year. The purpose of the Council is to provide an opportunity for the various committees to coordinate their tasks and for interaction between the Board of Trustees and the Committees.

The chair of the Council will assure budget projections from each committee are transmitted to the Board before budget deliberations begin.

COMMITTEES

A. Standing Committees

1. Aesthetics Committee

Purpose:

Work to benefit the overall appearance of the Fellowship, RE Building, Busch Center and grounds; support programs and services with decorations, oversee the Fellowship art collection.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship, is a member of the AUUF Council and will recruit committee members as needed.

Responsibilities and Tasks:

  • Fellowship Hall and Busch Center

Overall environment. The committee may have a general vision of how arrangement of chairs, altar, plants, etc. may enhance individual services or overall usage of buildings.

Art Exhibitions. Several art exhibits are featured throughout the year in the Fellowship Hall. The committee assists with installation, publicity and a reception (if desired). The committee determines the duration of the exhibits and shares information with the Communications Chair.

Art collection. The committee administers policies regarding donations of works of art, their display, storage, and disposition.

Decor. The committee assists the minister and the Sunday Services Committee with decorating for Ingathering, Flower Communion, Greening of the Church, and other events in the Fellowship and/or Busch Center.

  • RE Building

The committee consults with the RE staff when asked about aesthetic decisions.

  • Grounds

The committee assists the co-chairs of Buildings and Grounds with aesthetics issues as projects are being planned and executed.

  • Prepare and submit an annual budget; identify and report to the Board on long-term needs
  • Chair attends AUUF Council meetings.

Events at AUUF involving the Aesthetics Committee:

  • Art exhibits
  • AUUF Auction (First Friday of December)
  • Children’s Religious [Exploration] Education Art Show in the spring (to coincide with Children’s Service

Traditional services with significant input of the Aesthetics Committee

  • Ingathering (August)
  • Day of Remembrance (end of October early November)
  • Bread Communion (around Thanksgiving)
  • Holiday Season
  • Flower Communion (Easter)

2. Buildings and Grounds Committee

Purpose:

To maintain church facilities of buildings and grounds; The Chair or co-chairs act as a resource person, facilitator; and supervisor for new projects, improvements and repairs.

Committee Structure:

Standing committee. The Chair or co-chairs are elected by the Fellowship and is a member of the AUUF Council and will recruit committee members as needed.

    Buildings Responsibilities and Tasks:

  • On-going. General upkeep, including checking electrical, plumbing, and heating and cooling system functions in the buildings. Respond to any buildings-related problem pointed out by members. Monitoring plumbing and heating in cold weather.
  • Spring & Fall. Organize, announce and conduct general work parties for maintaining spaces making improvements, and doing cleaning of the buildings. Someone is hired to clean the bathrooms and mop floors on a weekly basis.
  • Prepare and submit an annual budget; identify and report to the Board on long-term needs.
  • Chair attends AUUF Council meetings.

    Grounds Responsibilities and Tasks:

  • On-going. General upkeep and general maintenance of the grounds, including concrete planters in front of Fellowship. Respond to grounds-related problem pointed out by members. Maintain yard equipment in working order.
  • Spring & Fall. Organize, announce and conduct general work parties for maintaining grounds and making improvements
  • Schedule volunteers to mow the church lawn from May through the summer (sometimes fall).
  • Prepare and submit an annual budget; identify and report to the Board on long-term needs.
  • Chair attends AUUF Council meetings.

3. Communications Committee

Purpose:

Disseminate information about the AUUF both within the Fellowship and to the larger community.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship and is a member of the AUUF Council.  The Chair will recruit individuals from the Fellowship to carry out the tasks of the Communications Committee.

Responsibilities and Tasks Required for Internal Communications Goals:

  • Solicit and compile Fellowship news for the AUUF newsletter, website, weekly listserve (The Week Ahead @ AUUF) emails, and other emerging communication outlets (e.g., Sunday Services month-at-a-glance postcard, Facebook).
  • Stay attuned to the needs of AUUF members across the life span for determining the best means for communicating (print, digital, social media, etc.).
  • Maintain AUUF listserve, including the training of volunteers to monitor it and respond to new subscribers.
  • Work with Membership Committee to revise, publish and distribute AUUF Directory.
  • Prepare and submit an annual budget. Identify and report to the Board on long-term needs for achieving communication goals.
  • Attend AUUF Council meetings.

Responsibilities and Tasks Required for Internal and External Communications Goals:

  • Compile, edit, proofread, publish, and distribute the AUUF newsletter (digital and print).
  • Maintain and regularly refresh the content on the AUUF web site (www.auuf.org)
  • Write and distribute news articles, advertisements, and notices to the local media, working in conjunction with the Minister, Sunday Services Committee, and those in charge of AUUF special events.
  • Assist committees, minister, and other ministry leaders in preparing additional outreach and membership materials
  • Be aware of alternate methods to communicate about the Fellowship in the community at large (e.g., Facebook, Twitter, Instagram, and other media used by young families).

4. Congregational Support Committee

Purpose:

Identify and respond to the special needs of individuals within the Fellowship during times of transition or crisis, working in conjunction with the Minister.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship, is a member of the AUUF Council and will recruit committee members as needed.

Responsibilities and Tasks:

  • Notify the AUUF about the special needs of the members and friends of the Fellowship, such as the arrival of a new family member, or times of illness, death, or other family crisis
  • Respond to special needs on behalf of the AUUF as appropriate, including, but not limited to, sending a card, ordering flowers, notifying appropriate individuals, and organizing delivery of meals and other assistance from the Fellowship as needed.
  • Receive membership list from membership committee.
  • Help organize and manage the food pantry along with help from the minister.
  • Prepare and submit an annual budget; identify and report to the Board on long-term needs
  • Chair attends AUUF Council meetings

5. Denominational Affairs Committee

Purpose:

Keeps the Fellowship posted regarding pertinent events happening (e.g. meetings, leadership training opportunities) at the UUA Southern Region Level and the Unitarian Universalist Association.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship, is a member of the AUUF Council and will recruit committee members as needed.

Responsibilities and Tasks:

  • Inform the AUUF of regional and national issues within the denomination.
  • Inform the AUUF of meetings and events, such as training opportunities, social concerns, economic issues, and learning opportunities provided by the UUA Southern Region.
  • Develop the committee’s job description as more knowledge and skills are acquired and report such to the Board.
  • Attend the Annual District Meeting.
  • Prepare and submit an annual budget; identify and report to the Board on long-term needs.
  • Chair attends AUUF Council meetings.

6. Finance Committee

Purpose:

Review and manage the financial matters of the AUUF and report to the Board of Trustees.

Committee Structure:

Standing committee. The Vice-President for Finance is ex-officio chair of the committee. Members include the current treasurer and other members as appointed by the president. Members serve one-year terms, with annual reappointment possible.

Responsibilities and Tasks:

  • Examine the current and long-term financial needs of the AUUF and make necessary recommendations to the Board of Trustees and to the Congregation.
  • Identify and develop fund-raising activities, in cooperation with the board.
  • Identify and recruit leadership and other personnel resources to implement the fund raising activities, including, but not limited to: a) the annual canvass; b) other annual fund raisers, such as the auction and yard sales; c) special events and/or new fund raising opportunities
  • Establish a program for planned giving.
  • Manage the investments and growth of the endowment fund.
  • Develop and implement grant applications for special needs.
  • Prepare and submit an annual budget; identify and report to the Board on long-term needs.
  • Chair attends monthly AUUF Board of Trustees meeting.

Canvass Committee (sub-committee of Finance)

Purpose:

The Canvass Committee conducts the annual canvass, which secures financial pledges that traditionally comprise 90 percent of the budget, and gathers comments of the members and friends to be published as an addendum to the annual canvass.

Committee Structure:

A sub-committee of the Finance Committee; Vice President of Finance serves as chair.

Responsibilities and Tasks:

  • Recruit the canvass leaders and canvass team as needed.
  • Works with the Minister, treasurer, and president to see that proposed budget priorities are established, the canvass lists are current, and a canvass newsletter/letter is prepared and distributed.
  • Organizes and conducts training of canvassers as applicable.
  • Organizes and prepares canvass team packets.
  • Tallies canvass totals and updates canvass board.
  • Compiles canvass comments.
  • Reports to the Board of Trustees and the Fellowship the results of the annual canvass.

Canvass Timeline for July 1-June 30 Fiscal Year

Jan-Feb Preliminary budget determinations by Board of Trustees; canvass team identification; Fellowship member and friend listing reviewed and updated to establish canvass lists; canvass cards printed; training packet materials reviewed.

March Preliminary Budget adopted by Board of Trustees; canvass priorities identified; canvass team training session (s); canvass newsletter (optional) or letter (president) to fellowship distributed

April Canvassing begins; canvass sermon (optional); canvass updates to fellowship

May Canvass concludes and total announced prior to annual business meeting

  • In recent years, the canvass has been successfully conducted using a combination of on-line canvass, personal face-to-face canvass, phone canvass, and/or use of email. The Finance Committee, which recently has included the VP for Finances, Treasurer, Bookkeeper, President, President-elect, Minister and other AUUF members recruited by the VP for Finances, has been able to handle the canvass due to the large number of Members and Friends who choose to make their pledge and complete the canvass survey on line.

 7. Green Sanctuary Committee

Purpose:

The mission of the Green Sanctuary Committee is to promote in the Auburn Unitarian Universalist Fellowship a greater appreciation of the Seventh Principle and our role as stewards of this earth. The specific objectives are designed to provide both the Fellowship and the members a holistic approach to integrating this principle into their lives, both practically and spiritually, such that it becomes a way of life.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship, is a member of the AUUF Council and will recruit committee members as needed.

Responsibilities and Tasks:

  • Provide Fellowship interaction with the Seventh Principle Project and seek recognition as a certified Green Sanctuary.
  • Provide reliable information and opportunities for meaningful ways to reduce the impact of our lives on the environment. This includes interacting with other Board committees to provide information and advice on matters that include an environmental aspect.
  • Provide the opportunity to explore the relationship of spirituality and nature.
  • Institutionalize objectives 2 and 3 such that the proposed activities are incorporated into Fellowship life and are not dependent on the involvement of any particular persons.
  • The chair attends the AUUF Council meetings.

8. Membership Committee

Purpose:

The Membership Committee is responsible for welcoming visitors, encouraging membership by helping newcomers become assimilated in the AUUF Community, and recognizing membership in the AUUF.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship, is a member of the AUUF Council and will recruit committee members as needed.

Responsibilities and Tasks:

  • Schedule greeters for worship services; provide greeters with instructions for offering: nametags to visitors, opportunity to sign visitor information sheet, information about childcare. Greeters are also responsible for taking attendance, and making sure the bell is rung at the proper time.
  • Introduce visitors to the Minister, Board Members, or others present
  • Furnish information and requests from visitors to the Minister and appropriate committee chairs; for example, requests for pastoral visits, newsletter mailings.
  • Prepare nametags
  • Provide assistance to newcomers who wish to become members
  • Order UU flyers and brochures as necessary
  • Work with the Minister to schedule and present “New UU”, in which new members and those considering membership can learn about the Fellowship and the Unitarian Universalist faith. • Work with Minister (twice a year) to schedule and organize New Member Recognition. • Organize social events to promote inclusion in the AUUF Community, such as Circle Dinners→
  • Provide names, addresses, and member/friend status to the Congregational Support Committee. Membership has been doing the updates to the Directory*
  • Provided list of members for Annual Business Meeting and any other congregational votes.
  • Provide list of members and friends to VP for Finance to use in Annual Canvass.
  • Provide membership and attendance statistics for the congregation’s annual report to UUA
  • Prepare annual budget, report activities and long-term needs of the Membership Committee to the Board
  • Chair attends AUUF Council meetings.

*We could work with the Communications Committee to consider online directory with limited access. [discuss pros and cons]

9. Music Committee

Purpose:

The Music Committee facilitates selection, organization and performance of music for regular and special services of the Fellowship.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship, is a member of the AUUF Council and will recruit committee members as needed.

Responsibilities and Tasks:

  • Identify goals for the music program.
  • Work with the Minister and lay-led program chairs to select music for congregational participation, choir performance, and solos and ensembles.
  • Identify an individual to be responsible for scheduling regular tuning and maintenance of piano.
  • Identify one or more accompanists for congregational singing, and for the choir and ensembles.
  • Identify and encourage those with musical talent to participate in the music program.
  • Prepare an annual budget for the music committee and present long-term needs of the music program to the Board.
  • Chair attends AUUF Council meetings.

Choir

Identify a director for choir and/or ensembles or delegate responsibilities for various events.

10. Nominating Committee

Purpose:

Recruit members to serve as officers and trustees of the Board and as Committee Chairs of AUUF.

Committee Structure:

Standing committee. The nominating committee is elected by the membership at the Annual Election Meeting. See By-Laws, Article IX. Council and Committees Section 3. for committee composition. It consists of three persons, two of whom shall serve for one year, one of whom shall serve for two years. At that time, one of the two one-year positions shall be designated “Chair”. At the next Annual Election Meeting, one of the vacancies shall be filled for one year, the other for two years, and the continuing member shall automatically become “Chair”. Thereafter, at each Annual Election Meeting, one individual shall be elected for one year, another for two years. In this manner, each individual elected to a two-year term shall serve as “Chair” his/her second year on the committee. Chair attends AUUF Council meetings.

Information for the Nominating Committee
(Adapt according to timing of Annual Business Meeting and positions required)

The AUUF By-laws state that individuals may be elected up to 4 successive terms to the same position (unless the length of the position is specifically stated in the By-laws. For example: President is 2-years; Trustee is 3-years, unless it is the 1-year Trustee). This allows for continuity within our Leadership Team while also providing the opportunity for others to lead and fresh ideas to flourish. Each year the Council members and the Board members will participate in a re-upping activity that is designed to give them an opportunity to decide/state if they wish to continue in their current position, thus providing the Nominating Committee with a running start in filling the election slate. The activity will ask our leaders to indicate how long they have been in their current position and whether they would like to re-up. Those who choose not to re-up will be asked if there are any members on their committee or within the Fellowship they believe would be able to do a good job in the position. They will also be asked to provide an updated job description, to list some specific skills that would be good for a person to have for this position, and if possible a sense of the amount of time required to do the job well.

Timeline of Tasks and Responsibilities

  1. The Nominating committee will be provided with all information described above after January 29 (or as soon as it is available) for the Council positions and February 12 for the Board positions. Upon receiving the information, the Nominating Committee should confirm (by phone, email or in person prior to February 20) with individuals their decision to remain or retire from their current leadership role. The nominating committee chair will determine who will initially contact whom.
  2. Around mid-February the Nominating Committee meets face-to-face with the president, the president-elect, and the minister to consider the list of potential open positions; to address unique aspects of those positions; and to discuss historically how the position has been successfully filled or not. Brainstorm some potential new leadership talent.
  3. Send the list of open positions out to the membership via the list serve and make sure the list appears in the first newsletter of the year (January–March newsletter deadline is December 20). Encourage AUUF members to contact a member of the Nominating Committee if they are interested in being on the AUUF Leadership Team. One role of the Nominating Committee is to talk with members about the responsibilities of various positions and to help members find a position that will work for them and for the Fellowship.
  4. Begin contacting potential nominees, discussing with them the responsibilities of the position and their personal skills, gifts, etc. for why they would be a good person to serve in a particular position.
  5. As people say yes, send them a thank you, either by email or regular mail, for accepting the nomination. Encourage them to attend the Council meeting in April or the Board meeting in June as appropriate for their anticipated leadership role.
  6. Members of the Nominating committee need to keep each other informed of the outcome of your various contacts to keep the process running smoothly. As a courtesy, please keep the president, the president-elect, and the minister appraised of when individuals have accepted a nomination.
  7. Late March the Nominating Committee shall meet again with the president, the president-elect, and the minister if all positions on the slate are not filled. The purpose of this meeting is to review potential candidates for the unfilled position(s) in light of having most of the new leadership team in place.
  8. Early April is the Deadline for Nominating Committee to submit slate of candidates. This date allows time for the preparation and printing of the ballot prior to sending it out along with the other Annual Business Meeting materials.

11. Religious Exploration Committee

Purpose:

Religious Exploration Committee provides religious education, mainly for children and youth, as mandated in the By-Laws. Support implementation of planed programing as envisioned by the DRE of the religious exploration (RE) program for children and youth.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship and is a member of the AUUF Council. The RE committee comprises the RE teachers and others recruited by the Chair.

Responsibilities and Tasks:

  1. Create a welcoming and nurturing environment by connecting with families and teachers and being a regular presence in the Fellowship for RE.
  2. In consultation with the DRE, establish the budget needs for the coming year. Identify and report to the Board the long-term needs of the RE program.
  3. Provide feedback throughout the year on the effectiveness of the program and coordinate annual evaluation of the program.
  4. Meet regularly (generally at least monthly) with the DRE and act as a sounding board about program ideas.
  5. Provide support to special programs and events such as OWL, coming of age, rites of passage, quarterly teacher socials, fundraising events, etc. by helping to recruit leaders/volunteers, brainstorm, and provide logistical support.
  6. Ensure that someone is designated to take photographs at special events and periodically in the classroom. Teachers may provide input into times when photographs in the classroom would be most opportune.
  7. Explain the RE program to visitors and other interested parties when the DRE is not available.
  8. Oversee teacher appreciation with input from children and youth.
  9. Plan and organize the annual RE Picnic.
  10. Help to publicize the RE program.
  11. Help organize parent education meetings on a variety of topics.
  12. Help to develop the yearly theme for the RE curricula.
  13. Assist during RE Service practice and preparation.
  14. Oversee cleaning/freshening of the RE Building at the end of the year.

DRE Responsibilities [maybe move a copy of this to the paid DRE description]

  1. Design the RE program.
  2. Review and obtain curriculum resources.
  3. Write quarterly newsletter reports.
  4. Develop a yearly brochure.
  5. Explain the RE program to visitors.
  6. Recruit leaders for the program.
  7. Orient volunteers to teaching.
  8. Provide ongoing support for volunteers.
  9. Integrate children’s worship opportunities.
  10. Plan special events and celebrations.
  11. Develop special programs such as OWL, coming of age, rites of passage, etc. Develop and pursue new programs and professional growth.
  12. Keep regular records up-to-date, including attendance, registration forms, volunteer lists, expenses.
  13. Establish and manage the RE database.
  14. Advocate for and publicize the RE program through newsletters and other means.
  15. Offer parent education programs.
  16. Create a yearly theme for program.
  17. Register children for the RE program. Determine class structure and room assignments. Assign children to appropriate classes.
  18. Inform teachers of budget and resources, and assist with purchasing when necessary.
  19. Create opportunities for youth to play a role in Sunday services.
  20. Serve as the primary AUUF contact and representative for RE issues, meetings, and youth activities.
  21. Evaluate the RE program annually and report to the board.
  22. Supervise the opening and closing of the RE Building each Sunday.

12. Social Action Committee

Purpose:

Connect the AUUF to social issues and activities in the local and statewide community through interaction with affiliate organizations, representation in activities, and organizing events.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship, is a member of the AUUF Council and will recruit committee members as needed.

Responsibilities and Tasks:

  • Work with the Minister and the Green Sanctuary Committee chair to determine our “Giving the Plate” recipients.
  • Provide organizational support for social action/justice programs within the AUUF and larger community i.e. Women in Black, Peace rallies,
  • Identify current and emerging issues and provide information to the board and the Fellowship.
  • Provide representation of the AUUF to affiliate organizations such as Habitat for Humanity (We Help Coalition), Domestic Violence agency, Lee County Alabama Arise, East Alabama Food Bank, Mid-south District Social Justice committee, Hospice and other organizations as the need arises, as appropriate, and as approved by the Board.
  • Prepare and submit an annual budget; identify and report to the Board on long-term needs
  • Chair attends AUUF Council meetings.

13. Sunday Services Committee

Purpose:

Work in concert with the minister and lay leaders to plan and present services on Sunday mornings and on certain other occasions.

Committee Structure:

Standing committee. The Chair is elected by the Fellowship, is a member of the Council and will recruit committee members as needed.

Responsibilities and Tasks:

   Planning:

  • Work with the minister in delivery of worship services.
  • Schedule minister-led services consistent with the minister’s contract.
  • Identify lay leaders for services, schedule lay-led services, and assist in preparation as needed.
  • Coordinate worship service planning: Consult with the minister, Council members, and Board President for specifically requested lay-led services (i.e. Green Committee; RE Sunday; Social Action; topic specific services)

   Sunday’s:

  • Provide weekly support for the Minister in preparation of the pulpit; readying the podium and sound system, chalice, and other tasks as needed.

   Council:

  • Prepare and submit an annual budget; identify and report to the Board on long-term needs
  • Chair attends AUUF Council meetings.

14. Unitarian Universalist Service Committee

Purpose:

The Unitarian Universalist Service Committee (UUSC) provides regional, national, and global outreach on social, economic, political, and spiritual issues. The UUSC Chair is the local liaison to the AUUF

Committee Structure:

Standing committee. The Chair is elected by the Fellowship, is a member of the AUUF Council and will recruit committee members as needed.

Responsibilities and Tasks:

  • Provide local representation and linkage to UUSC fund raising and consciousness-raising events
  • Organize events such as Guest at Your Table fund raiser.
  • Solicit membership and donations for the UUSC
  • Create additional fundraising opportunities, such as the organization of the Fellowship Market (FM). The FM is set up occasionally to help raise additional UUSC dollars. The Market consists of home grown herbs and veggies, objects, or handmade items of any sort donated by members/friends – these are then offered for a donation to the UUSC.
  • Prepare and submit an annual budget; identify and report to the Board on long-term needs
  • Chair attends AUUF Council meeting.

B. Special Committees

1. Committee on Ministry

Who are the members this year? This COM arrangement seems fraught w/probs.  Could the Trustees (or maybe the one-year Trustee) serve in this capacity as part of their tenure since they are trusted already or are they too close to the Board?I think if we are going to maintain a COM or something similar, we need to flesh some of this out more (i.e. Do they meet regularly? Reg reports to the Board? Reg interaction with larger Fellowship?
How does the Fellowship know of their purpose/existence, etc.?
What are other, less triangulating, models?

Purpose:

This committee, composed of staggered membership, is a community body whose purpose is primarily support of the ministry in agreement within the following description issued by the UUA Department of Ministry in June 1990. “The purpose of the Committee on Ministry is to strengthen the quality of ministry within the congregation. Such a committee serves as a support group for the Minister and as a communication channel between the Minister and the congregation. Committee members should have the confidence of both Minister and congregation. Without that confidence the committee loses its credibility and ceases to fulfill its stated purpose.”

Committee Structure:

  • This is a special committee with the Chair selected by the members and approved by the minister. [Board] members? The entire Fellowship or Board members- see below…
  • The committee membership shall comprise 3 or 4 members, including the Chair.
  • The Minister submits three names of members of the Fellowship to the Board, who selects one of those names. So, selected by the minister, not the “members” as stated above?
  • Committee members must have the confidence of the Minister and congregation.
  • The term of office for the Committee on Ministry members is three years.
  • Terms should be staggered so there is never need to start over with an entirely new committee.
  • To fill a vacancy on the Committee, the above selection process will be followed with the new member to be approved at the next board meeting.

Responsibilities and Tasks:

  • Aid the Minister in carrying on an effective ministry by being available for counsel. Minister to the Minister? Who DOES minister to the minister?
  • Advise the minister concerning conditions within the congregation as they affect relations between Minister and members, with the main thrust to strengthen and improve relationships. Definitely triangulation.
  • Interpret to the congregation the nature and scope of work of the Minister, including clarification of role expectations for the Minister and development of realistic priorities for Minister and members. Congregants will come to Pres with these types of concerns. So, Pres sends them to COM?
  • Consult with the Minister and submit an annual compensation recommendation to the Board.
  • Consult with the Minister and recommend change in the employment agreement to the Board, as needed.
  • Work with the Minister on the continuing education program, sabbatical planning or other professional development and to formulate recommendations on such plans to the Board and congregation including appropriate funding.

Duties from the AUUF Ministerial Contract:

Committee on Ministry and the Minister shall meet at least three times during the contract year to review the status of the ministry by providing a forum for constructive feedback regarding the same. The purpose of these meetings shall be to promote effective ministry, and the Committee on Ministry may recommend to the Board of Trustees that the covenants made in this agreement be reaffirmed or amended as necessary, including the allocation of time and money.

Should a grievance arise, the Minister may request and shall be granted the opportunity to present grievances to the Board of Trustees and to the Committee on Ministry.
 [this request of the minister in paragraph above assumes a one-way grievance. What if the grievance is not the Minister’s but is a grievance about the Minister (such as in Diana’s case?  How shall these be handled?)]

Additional resources are available from the UUA Department of Ministry and the “UUA Congregational Handbook.” Adopted: 2/8/99

2. Playground Committee

Purpose:

The purpose of the Playground Committee is to provide for competent, safe childcare and playground activities during Sunday services and at other times as the need arises. The ages of the children are in a range from 3 year olds to teenagers. Infants and toddlers ages 3 – 36 months are cared for in the Nursery.

Committee Structure:

Special committee. The President appoints the Chair who recruits committee members as needed.

Responsibilities and Tasks:

  • Interview, hire and supervise employees to provide for childcare and playground activities;
  • Work with the Treasurer to prepare and disperse the payroll.
  • Schedule parent volunteer workers, publicize schedule
  • Supervise the start of childcare activities on Sunday mornings and at other times as needed, ensuring all positions, volunteer and hired, are filled and children are responsibly cared for.
  • Be knowledgeable about safety issues, supervise the purchase or approval of new toys, inspect existing toys, and work with the Building and Grounds committee to resolve safety issues.
  • Schedule childcare for AUUF-sponsored events such as New UU Orientation, the Annual Auction, Board meetings, and Adult RE, as the need arises, working in advance and in cooperation with the Minister and event managers.
  • Prepare annual budget, report activities, and present long-term needs of the Playground Committee to the Board.

3. Memorial Plaque Committee

Purpose:

The purpose of the Memorial Plaque Committee is to care for the Memorial Plaque as a means to remember those who have been part of AUUF and who have died.

Committee Structure:

Special Committee composed of 3 members that have been selected by the President.

Responsibilities and Tasks:

  • Decide who is eligible to be on the plaque.
  • Order plaque names of deceased members from International Bronze foundry who we have contracted with to make the nameplates.
  • Maintain a book of memories (e.g. Memorial service program, photos, written remembrances, and any material that commemorates the deceased individual)
  • Work with the Board in overseeing the Memorial Plaque Fund

4. Safety Committee

Purpose:

The purpose of the Safety Committee is to work toward and maintain a safe environment for all activities at AUUF. Safety includes risk management, safety of structures and grounds (including the playground), fire protection and prevention, safety of equipment (e.g. electrical systems, kitchen equipment, heating systems, yard equipment), policies of hiring that ensure safety of children and adults, and security of buildings and their contents, and any issue that the Committee reasonably construes to impact safety at AUUF.

Committee Structure:

Special Committee composed of 4 or more members selected by the President.

Responsibilities and Tasks:

  • In December of each year, submit a “Safety Inventory” report to the Board detailing items and areas needing improvement, those of acceptable quality, and those that excel in safety. If a multi-year plan is underway, summarize progress.
  • Be cognizant of changes in government regulations that would impact safety.
  • Devise plans for responding to emergencies, educate the Fellowship about them, and conduct practice sessions with the congregation.
  • Coordinate with Buildings & Grounds committee to install safety devices or improvements to structures.
  • Chair of Committee shall attend Council meetings
  • The Committee shall participate in the budget process by submitting a prioritized budget request accompanied by explanatory comments.